Seamlessly integrate the management of your conferences and events
Mercury Conference enables staff to manage conference and events more efficiently from anywhere, using any popular browser.
With many colleges and universities hosting a multitude of one day events and meetings as well as large scale multi-day conferences, Mercury Conference will integrate with university marketing, finance, inventory and housekeeping systems to improve and streamline your event organization. It enables staff to manage attendee and client data, billing, dining and refreshments, room allocations, AV, keys, parking and housekeeping from one central platform.
This simple to use system offers staff an easier way to manage events so that you’ll see a return on your investment, improved efficiency and better customer service.
Mercury Conference enables staff to manage conference and events more efficiently from anywhere, using any popular browser.
With many colleges and universities hosting a multitude of one day events and meetings as well as large scale multi-day conferences, Mercury Conference will integrate with university marketing, finance, inventory and housekeeping systems to improve and streamline your event organization. It enables staff to manage attendee and client data, billing, dining and refreshments, room allocations, AV, keys, parking and housekeeping from one central platform.
This simple to use system offers staff an easier way to manage events so that you’ll see a return on your investment, improved efficiency and better customer service.
Benefits
Improve your university reputation
With events often being hosted to meet rigorous timescales, it enables you to meticulously plan each element of the event from marketing, registration, setting up, inventory, housekeeping and taking down. It enables you to host successful events and boosts the credibility of your university or college.
Keep abreast of administration
Reduce the time it takes to book meeting rooms, bill and send out invoices on time, and order housekeeping items. Information needs to be added once into the system, as it fully integrates and updates university wide data sources such as billing and accounts to keep administration to a minimum.
Monitor your event
You can create reports using any of the data captured in the system, then re-use the reports for tracking future events. For example you can check that you are within budget, that invoices have been paid or to keep you informed of housekeeping expenditure.
Eliminate errors
Keep records of all parts of event management online. With accurate records you can set notifications, create mail merge documents and emails to ensure timely communications are triggered during any event planning.
Improve your university reputation
With events often being hosted to meet rigorous timescales, it enables you to meticulously plan each element of the event from marketing, registration, setting up, inventory, housekeeping and taking down. It enables you to host successful events and boosts the credibility of your university or college.
Keep abreast of administration
Reduce the time it takes to book meeting rooms, bill and send out invoices on time, and order housekeeping items. Information needs to be added once into the system, as it fully integrates and updates university wide data sources such as billing and accounts to keep administration to a minimum.
Monitor your event
You can create reports using any of the data captured in the system, then re-use the reports for tracking future events. For example you can check that you are within budget, that invoices have been paid or to keep you informed of housekeeping expenditure.
Eliminate errors
Keep records of all parts of event management online. With accurate records you can set notifications, create mail merge documents and emails to ensure timely communications are triggered during any event planning.
Mercury Conference includes robust features and reporting capabilities for streamlining your conference management processes.
Mercury Conference
People Management
Rooms Management
Accounting Management
Communication Management
Mercury Conference
- Conference Request Creation and Management
- Conference Quote Creation and Management
- Book a Conference Accommodation Reservation
- Create and Manage other Conference Items: Facilities, Dining, Services and Equipment
- Accommodation, Facilities, Dining, Services and Equipment Booking
- Conference Rate Configuration
- Conference Organization Creation and Managementt
- Conference Organizer Creation and Management
- Fee Assessment, Billing and Accounting
- Reports - Conference, Invoice, Accounting, Occupancy and other Conference Related Reports
- Housekeeping
- Key Card Management
- Additional Conference Organizer Self Service capabilities
- Manage your conferences and events with all your plans at your fingertips
- Organizers can manage conferences online
- Enables organizers to login in online for easy delegate name entry.
- Unlimited customizable items can be added (shuttle service, dining, conference plans, security service, keys, access cards, etc)
People Management
- Manage individual room bookings manually dependent on personal specifications and needs
- Mass check in or check out delegates
- Mass assign delegates to rooms
- Easily view room assignments and attendee personal information
Rooms Management
- Manage room closures, maintenance and housekeeping
- Complete housekeeping system for easy room cleaning information
- Reserve and view rooms, facilities, furnishings and equipment
Accounting Management
- Complete accounting system for easy reconciliation
- Track invoices outstanding
- Easily add charges and payments to a conference organizer or individual
- Complete billing system, with customizable statements and receipts
Communication Management
- Contact management program for email and SMS design and distribution.
- Easily prepare and send contracts, confirmation letters, registration cards and more.
- Email or SMS contracts, confirmation letters, registration cards and more.
- Create reports based on any of the data in the system and save for re-use
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Please contact us today to request a product demonstration!
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